Student Attendance & Engagement Monitoring (SAEM)
GCU is committed to supporting you to succeed during your time with us and in your future aspirations. We want to help you to thrive by getting the most from your studies. GCU’s Student Attendance & Engagement Policy sets an expectation that students take responsibility for their academic progress, engagement and attendance at timetabled teaching activities, however we understand that life outside of the University can impact your ability to engage as often as you want to.
Where you are not able to attend all of your classes as required, you should discuss this with your Personal Tutor or Programme Leader to discuss options, such as potentially taking a short break in your studies
*Please note that taking a break in your studies may have an impact on any financial support you are receiving, and for international students would mean that you would no longer be able to remain in the UK until you were able to resume your studies
Please take time to read through our Attendance Monitoring and Reporting policies:
Recording Your Attendance Online and On-Campus
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Students are expected to attend and engage at all timetabled events, whether on campus or online. As such online as well as on-campus teaching events are used to monitor student attendance.
On-campus
Your attendance is recorded by tapping your student ID card against the card reader at your teaching event. The readers are normally located at the entrance to rooms either just inside or just outside the door. Some of our larger teaching rooms have multiple readers, at each door.
When you tap your card the reader will flash green and beep to acknowledge that your card has been registered. You only need to tap this once on entering the room. If you are in the same teaching room for consecutive classes you will need to register your attendance at each class.
If you tap the reader and it flashes red this means that there is a problem with your card. Please visit the Campus Life Desk on Level 1 of George Moore Building or GCU London Student Office to have your card checked. Please check if you have had your student ID card replaced that you are using the most recent student card.
Your attendance will only be recorded no earlier than 15 minutes before the start of your timetabled event and no later than 15 minutes after the start of the timetabled event. Any swipes outside of this 25 minute window will not be recorded against your attendance. Please note that it is at the discretion of each lecturer whether they allow late arrivals to join the class.
Online
GCU Learn automatically records your attendance at online sessions and therefore no additional action is required.
Important
Your student ID card is for your use only. Do not let anyone else use it. Giving your student ID card to someone else, or using someone else’s card, is a serious offence under the Code of Student Conduct.
Absence
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Whilst you should attend every timetabled teaching event we understand that there are times when this isn't possible.
Where you attendance drops below the expected minimum as per the policy, the University will reach out and signpost you to our various support services. Where an absence or poor attendance continues, you will be invited to discuss your situation with a member of your Programme Team. Ultimately, where there is a continued lack of appropriate attendance with no appropriate rationale, the University will consider whether you should continue on your studies – and in such circumstances the University has an obligation to inform external stakeholders, such as SLC, SAAS or UKVI
If you have been, or going to be absent for a period of more than 1 teaching week (for majority of students that equates to 5 days), then it is important that you let us know by completing this short online form available here .
Please remember that all formal communications from the University will be sent to your GCU email account and that it is important that you check this on a regular basis.
Forgotten, Faulty or Lost Cards
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It is important that you carry your student ID card with you at all times when on campus. Your student ID card is used not only for attendance purposes but you will also need your student ID card to take out books from the Library, sit examinations, prove you are a student, prove you are a member of the Students' Association etc.
Forgotten or Lost Cards
If you forget your student ID card you will be marked as absent for that teaching event. We will not update your record if you advise us retrospectively that you have forgotten your card on a particular day. It is important that you carry your student ID card with you at all times.
If you have lost your student ID card you should contact the Campus Life Desk at Level 1 of George Moore Building or GCU London Student Office to see if your card has been handed in. If you have lost your card you will need to buy a replacement card through the University's Online Store . More details on this can be found on the Student Records web pages . During this time no attendance will be logged for you, therefore, it is crucial that you buy a replacement card as soon as possible.
If you find your lost card after we have issued you with a new one you will not be able to use the original card to register attendance. Always ensure that you are using the correct student ID card. The most recent card should have the latest library number on it.
Faulty Cards
If you tap your card against the reader and it lights red there may be a problem with your card. In the first instance check that you are using the most recent student ID card if you have been issued with a replacement previously. You should take your card to the Campus Life Desk at Level 1 of George Moore Building or GCU London Student Office as soon as possible so that your card can be checked. If the card is faulty then we will issue you with a replacement card free of charge.
Important
Your student ID card is for your use only. Do not let anyone else use it. Giving your student ID card to someone else, or using someone else’s card, is a serious offence under the Code of Student Conduct.
