Glasgow Caledonian University (GCU) is a vibrant, innovative and multi‐award winning University for the Common Good. We are proud of our community of over 160,000 alumni, donors and friends from around the world.
We want to stay in touch and deepen links with the GCU community at home and around the world. The University aims to keep in touch with all alumni, provide services to them, seek their support and maintain relationships with non‐alumni friends, donors and potential donors.
The University is committed to protecting your personal information in accordance with the laws concerning data protection and personal information. This privacy notice explains how your personal information is processed and used by the University.
Your information is used by the University to better understand how we can help you and how you might support GCU. Collecting your information helps to inform our alumni engagement and fundraising programmes and ultimately allows us to better support our alumni and advance the University.
If you agree, the University will contact you about new developments and news concerning the University and some examples include alumni publications and surveys, event invitations, and opportunities to support the University.
The main lawful basis for processing your personal data is the University’s legitimate interests. We will ensure that our interests are balanced with your interests and rights or freedoms. We will use legitimate interests for the following activities:
* Maintaining a record of your relationship with the University
* Communications (including marketing) by mail
* Communications (including marketing) by telephone
* Sending information communications electronically
* Using publicly available information (see ‘Building briefings, profiles and wealth screening, using publicly available information and targeting communications’ section)
* Profiling (see ‘Building briefings, profiles and wealth screening, using publicly available information and targeting communications’ section)
* Wealth screening (see ‘Building briefings, profiles and wealth screening, using publicly available information and targeting communications’ section)
* Data cleaning (ensuring your contact information is up‐to‐date and we will check data against publically available sources to verify and if necessary to update information we hold)
* Consultations (feedback, census, surveys and questionnaires)
We recognise that we rely on other lawful basis to process your information, for example, we may have your consent or we may rely on the University’s public task.
We hold information from your time at University and this includes your contact details and education history. GCU also records personal information that you give us and your interaction with the University e.g. name, date of birth, registering for an event, making a donation, professional activities or updating your details, career highlights and other achievements, volunteering by you on behalf of the University, information about engagement and bank details of regular donors.
Digital tools may be used to monitor the impact of our communications, such as email tracking to record when an email is opened.
Any sensitive personal data (i.e. data relating to health information) will only be held if it has been provided by you for a specific purpose (e.g. event planning).
Please note that we do not store any credit/debit card details.
The security of your data is important. GCU will never sell your data. We will also never share your data with anyone to use for their own purposes unless disclosure is permitted or required by law. We always handle your information securely and minimise its use. The University employs technical and organisational measure to protect your data. Information is available online here https://www.gcu.ac.uk/staff/it/itregulationspolicies/.
Where necessary, to assist with the organisation and security of an event we may pass attendee names and University education details i.e. year and subject of study, to the event organiser, this may include alumni groups. Only your name and education details will be passed on, no personal contact details will be shared.
