Student attendance monitoring

Glasgow Caledonian is committed to supporting you to succeed during your time with us and in your future aspirations. We want to help you to thrive by getting the most from your studies. Our Student Attendance and Engagement Policy sets an expectation that students take responsibility for their academic progress, engagement and attendance at scheduled teaching activities. It also details the potential consequences of non-attendance

It's vital that all students record their attendance at classes, whether on campus or online.

Introducing SEAts attendance system

Glasgow Caledonian is introducing a new system to record and monitor student attendance, using the SEAtS system. The system is being introduced in a phased approach, commencing with GCU London in Trimester B and Glasgow in Trimester C.

In order to register attendance at lectures and seminars, you will need to download the SEAtS mobile app on either an Android or iOS device.

This is a requirement of the University, so it's important that you have it downloaded ready for your first lecture.

During each timetabled class you will either scan a QR code or enter a numerical code to register your attendance. Non-attendance will be followed up by the University to check that you are OK or whether any additional support may be required.

Student attendance monitoring

Why is the University recording my attendance?

Unlike school or college, at university, you are ultimately responsible for your own learning experience. You create your university experience. This starts with taking an active part in both teaching and extra-curricular sessions, engaging with your peers, and pro-actively seeking help from staff if you feel lost, or things become difficult.

You will set yourself up for success by prioritising your academic work, attending regularly, engaging with study materials and actively participating in all available teaching and learning opportunities. There is lots of support available at GCU to help you, both academically and personally.

A major aspect of engaging at University is via attending your scheduled classes. As such, GCU has an attendance and engagement policy which lays out the expectations of students and interventions and actions that will take place when a student fails to meet the minimum expected level of attendance.

Where do I download the app?

The SEAtS Mobile app is available for iOS and Android devices. We recommend you download this before your classes begin so it is ready to use right away.

How do I record my attendance at a class held on campus?

For on-campus classes, please scan the QR code displayed in the classroom,

I have an online class, how do I record my attendance there?

For classes held online, your lecturer will display a QR code for you to scan, or provide a code to enter into the SEAtS app.

How can I view my attendance details?

You can view your attendance details either via the SEAtS app.

I arrived late at a class, will my attendance be recorded?

It is important that students arrive in good time for the start of each class. Arriving late causes distribution to others and means that you have missed part of the class.

You can record your attendance between 10min before and up to 15min after the start time of a class. If you arrive late, or forget to scan the QR code after the 15 minute time, your attendance will not be recorded.

I do not own a smart phone and therefore cannot use the app, how can my attendance be recorded

If you do not own a phone that can access the app, you can ask your lecturer to record your attendance on your behalf.

I am not well and unable to attend classes, how do I inform the University and will this impact my attendance record?

We know things don't always go to plan. You can record your own absence here. Please note, you may be asked to provide proof of your absence, and may be asked to attend a meeting if you have a large number of absences to discuss whether you need to take a break from your studies until you are well enough to fully engage.

I am an international student, how does my attendance affect my ability to study in the UK

For international students studying in the UK on a study sponsored visa, a lack of attendance may result in the University no longer being able to sponsor your visa, meaning you will have to return home and suspend/withdraw from your studies.

I have classes missing from my SEATs app and therefore not able to record my attendance at some classes, what do I do?

The data in SEAtS is linked to your personal timetable in Celcat. If a module or class is missing, then you should contact your Programme Coordinator to check that you are registered on the correct modules you are undertaking and where necessary updates to the system will be made.

I have classes appearing on the SEAtS app that I am not actually due to attend, and I am being marked as absent therefore affecting my overall attendance percentage. What should I do?

I have changed a seminar group, however my old class is showing on Celcat and SEATs, what do I do?

Only formally approved changes will be reflected in SEAtS and Celcat, which, due to a number of factors are only approved in exceptional circumstances. Therefore it is important that you only attend the classes/groups that you are formally to and expected to attend.