External examiners are an integral component of the University's quality monitoring and assurance procedures and are required, under the University Assessment Regulations, to report annually to Senate on the conduct of assessments just concluded and on issues relating to assessment.

The appointment of External Examiners

GCU adheres to the QAA Quality Code for Higher Education expectations and the national criteria for the appointment of External Examiners.  External Examiners are appointed to provide the University with impartial and independent advice, as well as informative comment on standards and student achievement in relation to these standards.

Further information on regarding GCU External Examiners can be found in Section 10 of the Academic Quality Process and Practice with the role of the External Examiner outlined in Appendix 3 of the Process and Criteria for the Appointment, Resignation and Termination of External Examiners.

External Examiners are appointed for a period of four academic sessions and nominations are considered for University Approval by the External Examiners Approval Panel on behalf of LTSC and Senate.  Institutional oversight and management of the External Examiner appointment process is maintained by the Department of Academic Quality and Development. 


External Examiner Appointment Forms (for staff use)

  • EXT1 form (Application for the Appointment of a new External Examiner)
  • EXT2 form (Application for the Approval of Extension to Tenure/Duties or reallocation of duties of an existing External Examiner

The Dates and Deadlines for the External Examiners Approval Panel Meetings can be found here

GCU Handbook for External Examiners

The University Handbook for External Examiners has been produced not only to provide guidance on the role of the external examiner at GCU but also to provide external examiners with up-to-date information about the University, its assessment regulations, and the expectations it has of its external examiners.

It also informs external examiners of what they can expect from the University in support of their role as external, and lists details of key contacts who they may require to speak to during their approved period of tenure. A copy of the handbook is sent to all external examiners with their appointment letter. It can also be accessed here: External Examiner Handbook

External Examiner's Annual Report

The purpose of the External Examiner's Annual Report is to enable Senate to judge whether the programme award is meeting its stated objectives and to allow any necessary improvements to be made, either immediately or at the next programme re-approval, as appropriate.

The link to the new online external examiner report can be found here. Examiners will need a domain username and password to access the report (most commonly an Authorised Guest account). When entering your username please prefix with caledonian\

If anyone has any problems accessing the report they should contact externalexaminers@gcu.ac.uk

External Examiner Privacy Notice


The General Data Protection Regulation (GDPR) is the new EU Framework for data protection.  This, along with the Data Protection Act 2018, introduces greater protection for personal data and brings data protection and data law into the digital age. 


The University creates, gathers, stores and processes data on a variety of data subjects.  The University takes its responsibility seriously and ensures that all processing is carried out in line with current data protection legislation.

The University needs to process and retain certain information relating to our employees, workers, volunteers, trainers, external secondees, visiting/honorary member of staff, consultants, agents or contractors and provides the External Examiner Privacy Notice which you can download below for further information on how we process and retain data relevant to your appointment.