Preparing for Graduation

  1. Register your intention to graduate no later than Friday 7th September 2018. The registration site will close on this date and will not reopen. 
  2. Pay the graduation fee of £50. The graduation fee is for the administration of your award and must be paid regardless of whether you choose to attend the ceremony or graduate “in absentia” ie not attend. 
  3. Ensure all outstanding tuition fees are paid by Friday 28th September 2018 for inclusion in the winter ceremonies. If you do not clear your debt before this date you will not be invited to graduate in 2018. 
  4. Pass all outstanding modules and have your award eligibility confirmed by the published dates - 7th September 2018 for undergraduate (UG) and 12th October 2018 for taught postgraduate (TPG) - for inclusion in winter ceremonies.
  5. Order your academic gown and hood from Ede & Ravenscroft by 6th November 2018 for winter ceremonies.

Also, please remember these important points to avoid disappointment:

  1. You must graduate at the first set of ceremonies available to you after your award is confirmed by an Assessment Board. 
  2. If your Award decision is deferred for any reason at a summer Assessment Board, you will not be eligible to graduate at a summer ceremony.
Registration

The Graduation Registration site will open on Monday 13th August 2018 and will close on Friday 7th September 2018. If you are expecting to graduate in 2018 at the winter ceremonies and have not yet received an email inviting you to complete a graduation registration form, please email graduation@gcu.ac.uk.
If you do not complete the online graduation registration form and pay the fee of £50 by the above date, you will not be able to graduate either in person or in absentia, and will not receive your certificate.

**Please note that registration for graduation takes place before results are confirmed by assessment boards. You must not wait until you receive confirmation of your academic award before registering for graduation as you will be too late.**

If you register to graduate and have an academic award, but don’t pay the graduation registration fee, you will not receive an invitation or guest tickets to a ceremony and your parchment will be withheld until the fee is paid.

If you have a disability that will require some assistance at the ceremony, please let us know. Staff in the Graduation Team will arrange any extra support needed.

If your guests have any disability that will require extra assistance, ie a wheelchair space, please let us know. We pass this information to the staff at The Glasgow Royal Concert Hall so that your guests are appropriately seated.

Privacy Notice

Glasgow Caledonian University’s graduation ceremonies are significant events for our graduates, their guests and our staff. These ceremonies are public events and therefore there is no expectation of privacy under data protection legislation for any attendees. This statement explains how personal data will be processed for and during the event and provides guidance should you not wish your personal data to be processed in this way. This applies to all students who are intending to graduate or may be eligible for an award, whether they attend a ceremony or not. Full details can be found in our Graduations Privacy Notice‌ PDF.

Fees and Costs

There is a graduation fee of £50 - whether you attend the ceremony or graduate “in absentia”. This fee includes the cost of guest tickets but doesn’t include Gown Hire and Photography.

When you submit your registration form, you will be taken to the online payment store where you will have to enter your student ID and DOB before making the payment.

If, for any reason, you did not complete payment upon registering for graduation, please email graduation@gcu.ac.uk and we will provide information on how to complete your payment.

In line with the University’s Credit Control and Debt Management policy, if you have outstanding tuition fees owed to the University at the time your assessment board releases the results for your programme of study, you will not be able to graduate either in person or in absentia at this set of ceremonies, or receive your certificate

All outstanding tuition fees owed to the University must be paid in full BEFORE your assessment results are due to be released, and no later than Friday 28th September 2018 to ensure inclusion in winter graduation ceremonies. Any student who has not cleared any outstanding tuition fee debt by these dates will be removed from the graduation ceremony. Please check with your Programme Coordinator for specific dates in relation to when your Assessment Board is due to meet and your results published.

Guest Tickets

Your invitation and guest tickets will be sent by email to both your GCU and external email addresses (as on your student record) approximately 7 - 10 days before the ceremony.

The Glasgow graduation ceremonies take place at Glasgow Royal Concert Hall (GRCH) which is operated by Glasgow Life Limited. Limited personal data will be shared with Glasgow Life to enable eTickets (guest tickets) be issued to graduands.

Each graduating student is allocated two guest tickets which you can request when you register your intent to graduate. If there are spare guest tickets after each student’s allocation, we will hold a ballot to allocate all the remaining tickets.
You can request these by selecting one or two extra tickets on your registration form. This means the maximum any student can request is a total of 4 guest tickets. Please be aware, if you are successful in the ballot, not all guest tickets may be seated together.
Please note: we cannot guarantee that students will get all the extra guest tickets they requested. If you make arrangements on the assumption of obtaining extra tickets, you are doing so at your own risk. The University does not accept liability for any actual or alleged loss that may result in the event that extra tickets are unavailable.

The cost of all tickets is included in the £50 graduation registration fee.
Guest tickets are booked in your name and cannot be used by anyone else.
Please note: all children must have a guest ticket no matter how young they are. Please also bear in mind that the Graduation Ceremony is a formal occasion, which may last up to 2 hours. The University provides a crèche on graduation days for children up to five years of age, of both graduates and their guests, details of which can be found on our Graduation Day page.

Graduands will be issued with your own seat ticket when you arrive to register your attendance at the ceremony. The time that you need to arrive to register is confirmed in your invitation.

If your invitation and guest tickets haven’t reached your inbox 7 days before the ceremony, please email us at graduation@gcu.ac.uk providing your name and Student ID number to enable us to check your record - do not contact the Box Office at GRCH directly as they will refer you back to the University.

You must remember to print your guests’ eTickets or have them on your mobile phone - or the mobile phone of your guests - to show staff on duty at the entrance to the Auditorium – no one is admitted to the Auditorium without a valid ticket.

A small number of extra guest tickets may be available on the day of each ceremony for those not successful in the ballot; these are issued on a first come first served basis from 9am for 11am ceremonies and from 1:30pm for 3:15pm ceremonies at the GRCH Box Office. You must show your invitation email, either in hard copy, or on your mobile phone.

Gown Hire and Dress Code

Glasgow Caledonian University has a range of academic gowns and hoods, depending upon which degree you are graduating with. These should be hired no later than 21 days before your ceremony.
Gowns and hoods can be hired online from the official University gown supplier, Ede & Ravenscroft. GCU is not responsible for providing or returning them.
You must hire the gown and hood relevant to the degree you will receive. The illustrations below indicate the degree associated with each robe.
Range of academic gowns and hoods for Glasgow Caledonian University
On the day of your ceremony, you should collect your gown and hood from Room W010B in the Hamish Wood building (building 1 on the campus map). Full details of how to do this will be in your invitation.
You should return them to the same room immediately after the ceremony. Gowns must be returned by no later than 6pm on the day of your ceremony unless you have made other arrangements with the gown hire company. Please see Ede and Ravenscroft’s website for details.
Hats or mortar boards are not part of the academic dress at GCU and must not be worn.

Graduation is a formal event and as such it is expected that graduands should dress appropriately.
Men should wear suits, shirt & tie or national dress.
Ladies should consider appropriate footwear, taking into account that they will have to negotiate steps on and off the graduation platform. Jeans and/or T-shirts are not permitted.

You may wish to look at the photo gallery on the graduation website home page which shows the variety of University colours for each of the academic awards, (BA, BSc etc). You will see from the photographs, that most students wear black and white on the day in order to prevent colour clash.

Exit Awards

If you decide to withdraw from your programme of study, then you may be eligible for an exit award. This will be dependent upon the specific credits you have earned during your studies. Your Programme Coordinator will be able to advise on what exit award you will be entitled to.

Should you withdraw from your programme with an exit award, you will receive your award at the next set of graduation ceremonies after you have made this request.
You must still register to graduate by completing the online registration form and paying the fee of £50 during the specified Graduation Registration period.
Contact the Graduation Team to find out more - graduation@gcu.ac.uk.

If you decide to transfer to another programme within GCU, without using your credits, you can graduate with an exit award from your original programme of study, however, if you use your credits for direct entry into another programme within GCU you cannot graduate with an exit award from your original programme.

You also cannot graduate twice from the same programme. If you change your mind and want to go on to the next level of your programme, you must put your request in an email from your GCU email account to graduation@gcu.ac.uk – (not by telephone) - by Friday 19th October 2018, for the winter ceremonies. When emailing, please give your full name, Student ID, and programme of study.

If you decide to transfer to a programme at another university, you can graduate from GCU with an exit award.

Please note - What you do may affect any financial help you get from SAAS. Please contact SAAS for advice.

About & FAQs

You can’t choose when you graduate; you must graduate at the first ceremony for your school/programme after your award is confirmed.

Change of personal details
Legal documentation to support a name change must be received by us before the Assessment Board confirms your academic award. If you expect your award to be confirmed at the August/September Assessment Board, please bring documentation to the Campus Life Desk (Level 1, George Moore Building) for Glasgow students, or the Student Office (Level 1, GCU London) for London students, no later than Friday 28th September 2018. No changes will be accepted after this date.
Changes to your address may be made after completing registration by following this link. This would need to be done by the above dates.

Assessment Board Results
If you submit an appeal against the level of your award, your name and level of award (at time of Graduation) will be included in the Graduation Programme and you will be able to formally graduate with your peers.

You will not receive your award certificate at the Ceremony, as the award is subject to appeal, but you will receive a letter in a presentation folder confirming that you have lodged an appeal which is currently under consideration. Once the final decision has been made at Appeal, the Department of Governance and Quality will confirm the outcome in writing. Your award will then be posted, recorded delivery, to your home address.

Alternatively, you can choose not to graduate while your appeal is under consideration, but we would need this confirmed in writing via an email from your GCU email account to ensure that your name and level of award are not included in the Graduation Listings. If you take this option, your graduation request will be held on file until a decision is made on your Appeal.

If you unfortunately fail your assessments and therefore are not awarded a degree/certificate by your Assessment board then we will withdraw you from the ceremony. Your graduation registration fee will be carried over until you have an award. If you don't achieve your award in the current academic year, you must complete another graduation registration form next year. If you have any questions on this, please email the Graduation Team at graduation@gcu.ac.uk.

If, for whatever reason, your Assessment Board is unable to make a decision on your results, we will withdraw you from the ceremony. If no decision is made in that academic year, your graduation registration fee will be carried forward but you must complete another graduation registration form next year.

If you have registered to graduate and paid the graduation registration fee, but the decision of the Assessment Board is that you transfer to the Generic Award, we will withdraw you from the graduation ceremony. If you do not wish to take up the option to transfer to the generic award but proceed with graduation and graduate with an exit award - if you have eligibility for an exit award - you must contact the Graduation Team at graduation@gcu.ac.uk providing your name and Student ID number.