What sort of information should I include?
You must complete the Personal Impact Statement section of the form. Use this part of the form to explain how the mitigating circumstances , medical or otherwise affected you personally in relation to your ability to complete your studies.
You must outline as much information as you feel the board needs to know and which you feel comfortable disclosing. You could include details of the situation that has affected you and how this may have impacted on you emotionally. You must include details of how the circumstances have affected your studies, without this information , the Mitigating Circumstances Board will not be able to consider your application. If you feel that you cannot disclose sensitive circumstances in the personal impact section, you should discuss this, in the first instance, with your Personal Tutor.
What evidence do I need to attach to my form?
You must include appropriate supporting evidence. Without evidence your application may be rejected.
If the mitigating circumstances relate to a medical issue, a medical certificate (or a letter on letter headed or officially stamped paper) sourced from a visit to a UK based GP, is required - a self-certificate form on its own is not acceptable evidence and you must ask your GP for evidence that covers the whole of the period of your sickness. If your illness occurred whilst out with the UK, then an appropriate letter or certificate from a fully qualified medical practiotioner on appropriate note paper will be required.
If the mitigating circumstance is not due to a medical issue you are required to provide other appropriate evidence or appropriate written corroboration, e.g. a police incident number, death certificate. Boarding passes or travel tickets are not considered to be appropriate evidence without additional, appropriate evidence.
Where it is not possible to provide evidence from external and/or internal sources as outlined above, the student's Personal Tutor or the University's Mental Health Advisor may provide a corroborating statement in support of the mitigating circumstance submission. This will only be possible in circumstances where the student has actively engaged with his/her Personal tutor over a period of time and where the Personal Tutor has sufficient knowledge of the circumstances to provide a statement in support of the submission. Students who have experienced short term illness coinciding with an assessment must contact their Personal Tutor within 48 hours of the assessment.
Whatever the nature of the supporting evidence, you must ensure it contains the necessary details to clearly relate it to the specific dates during which the mitigating circumstances were applicable. If you do not do so it is likely that your MCF/RMCF will not be accepted.
All evidence must be submitted in English.
For RMCF you must also provide evidence as to why you were not able to submit a MCF within the deadline stated and are applying for retrospective MCs.
You should download and read the Helpsheet for students before completing the MCF/RMCF Form.
If you need additional help or support to complete the form you should contact your Personal Tutor or the Advice Centre in the Students' Association.