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What is a Mitigating Circumstances form? (MCF)
A Mitigating Circumstances Form (MCF) is the form provided when you need to tell the University about any circumstances that you feel have affected your academic performance and/or caused your absence from an assessment, i.e. coursework or exam. The University will only accept for consideration mitigating circumstances notified by this means, e.g. it cannot accept notification by e-mail, discussion with members of staff, letter etc.
Please do not use a Mitigating Circumstances Form to request an extension or to provide an explanation for the late submission of an assessment. If you wish to request an extension or explain the late submission of an assessment you are required to contact your module leader.
What is a Retrospective Mitigating Circumstances form (RMCF)?
You can download the Retropective Mitigating Circumstances Form from the link below.
An application for Retrospective Mitigating Circumstances can be made as a result of being unable to apply for MC before the specified deadline due to exceptional circumstances (such as hospitalisation or extenuating and unforeseen personal circumstances). A RMC application must be submitted on the RMC form within two calendar weeks after the publication of the Assessment Board's decision, and must include appropriate evidence for the reason why the application is retrospective. Being unaware of the MC process or dissatisfaction with academic decisions are NOT grounds for submitting a RMC form
Under what circumstances SHOULD I submit an MCF/RMCF?
Section 1.12 of the Mitigating Circumstances Policy lists the circumstances considered as legitimate grounds for submitting an MCF/RMCF. These are:
- Serious or significant medical conditions or illness (including both physical and mental health problems)
- Ailments such as severe colds, migraines, stomach upsets, etc., ONLYwhere the ailment was so severe it was impossible for you to attend an examination/complete assessment AND where notification was given in writing to the module leader, normally within 48 hours of the exam/deadline AND was followed by a certificate (or a letter on letter headed or officially stamped paper) from a UK based GP, normally obtained within 48 hours of the exam/deadline. If your illness occurred whilst outwith the UK then an appropriate letter or certificate from a fully qualified medical practitioner on appropriate note paper will be required.
- Exceptional personal circumstances (e.g. serious illness or death of a parent or other person who brought you up, grandparent, brother or sister, spouse or partner or close friend, including participation in funeral and associated rites; family break up; being a victim of a significant crime; being in a serious car accident)
- A significant family crisis where there is evidence of acute stress caused
- Exceptional travel disruption beyond your control, and for which you can provide independent evidence, which prevented you form attending an examination or other scheduled assessment
Under what circumstances should I NOT submit an MCF/RMCF?
Section 1.13 of the Mitigating Circumstances Policy details circumstances unlikely to be considered legitimate grounds for the submission of an MCF/RMCF. If you submit a form with grounds listed as inappropriate it is highly unlikely that your application will be successful. Inappropriate grounds include, but are not restricted to:
- Forms submitted without independent supporting evidence
- Forms which do not state clearly how your performance in your assessment has been affected
- Minor (usually seasonal) ailments such as sore throats, minor colds, headaches, hangovers etc.
- Circumstances which have already been fully catered for by the granting of a coursework extension
- Examinations on the same or consecutive days or an inability to prioritise and schedule the completion of several pieces of work over a period of time
- Adherence to or participation in a religious or cultural observance
- An inability to adjust to life away from home
- Financial issues
- Failure, loss or theft of data, a computer or other equipment
- Death of a pet
Where do I get a form?
PLEASE ENSURE THAT YOU READ THE "HELPSHEET FOR STUDENTS" BEFORE COMPLETING THE FORM.
DOWNLOAD THE HELPSHEET FROM HERE:
A HELPSHEET FOR STAFF IS ALSO AVAILABLE:Mitigating Circumstances Guidelines for Staff
THE HELPSHEET ABOVE LISTS THE CIRCUMSTANCES THAT ARE LEGITIMATE GROUNDS FOR THE SUBMISSION OF AN MCF/RMCF. IF YOUR CIRCUMSTANCES FOR SUBMITTING A MCF/RMCF FORM ARE LISTED UNDER THE LEGITIMATE GROUNDS SECTION YOU CAN THEN DOWNLOAD THE FORM . Please note: the forms cannot be submitted electronically as they need to be signed.
You can also collect paper copies of the form itself from:
- Examinations Office based on the first floor of the Saltire Centre.
- Your teaching division/School's admin office
- The Library Desk
- The Campus Life Desk