Similar to images, graphs and charts can be a useful, visual way of representing data/information. Provided that the graph or chart is used properly, it can be a useful learning tool. Below are some things to consider when using any of these tools.

Add alternative text

For students using screen reading software, alternative text should be added to charts, graphs and tables. This alternative text will then be read aloud by the software, which can provide a meaningful description of the chart/graph/table.

How to add alternative text

Alternative text can be added to a chart/graph/table (which has already been inserted into your document) by right clicking on it and selecting “format picture”. From the list of options provided, choose the “Alt-Text” option. This will bring up a dialogue box allowing the chance to enter a title for the image and also alternative descriptions, which screen reading software will read aloud to the student.

Add a caption to any chart, graph or table 

This will provide the user with a brief description of the image, either above or below. This can add clarity as to why the image is there.

How to add a caption 

To add a caption to an image inserted into a Word document, right click on the image and select “insert caption”. From the dialogue box which will appear on screen you can insert a new caption and decide whether it appears above or below the image.