Guidance for creating accessible PowerPoint

PowerPoint is widely used to create and share teaching material for lectures and tutorials. There are some important, yet simple, design principles to consider, when developing these presentations within PowerPoint. By following these design principles, presentations can be inclusive of varying methods of access.

The headings below form a checklist of things to consider when creating presentations using Microsoft PowerPoint. If you are unsure how to change any of the features mentioned, please click on each heading for detailed information.

1. Consider the font you use. Use a clear font type and consider size, colour and contrast. Consider the amount of text you use on each slide. Use bullet points within slides to keep text to a minimum and punctuate each item on the list, to assist with navigation for screen reading software.

click here to find out more about the importance of font features, and how to change them.

2. Make use of MS PowerPoint formatting tools to provide a clear structure to your presentation. In particular, making use of inbuilt slide templates, naming of slides and the use of the notes section.

click here to find out more about formatting tools in MS PowerPoint, and how to apply them.

3. Consider when and how multimedia is used within your presentation. Do videos have captions? Is there a transcription for audio files? Are images high quality with relevant alternative text?

click here to find out more about the use of multimedia within PowerPoint presentations, and how to ensure their accessibility.

4. When using charts, tables and/or graphs, ensure that alternative text and captions are added 

click here to find out more about how to add alternative text and captions, and to learn of their importance.

5. When saving your presentations to post on GCU Learn, save as .ppt files.

click here to find out the importance of saving your presentation as a .ppt file and how to do it.