Other information

How can I manage my files?

Following some basic tips on good file management can save you a lot of hassle and improve your efficiency.

  • Give your files meaningful names
  • Create a good folder structure to save your files in
  • If you are saving copies of files, add a version number to your filename. That way, you'll know which one is the latest version
  • Review your saved files regularly. Old files can be moved to a USB flash drive, CD, etc
  • Create regular back ups of your files
Can you recover lost files?

If you have lost a file from your H drive, then Information Services may be able to recover it from system backups. Our backups run overnight . This means we can only recover files which have been saved in your H drive overnight. If you've lost a saved file from your H drive, contact the IT Helpdesk with the following information:

  • Name of the file
  • The file type; eg; .doc, .ppt
  • Where the file was last saved; eg: root of H drive, or inside the folder called 'Course work'
  • The date when the file was last available

Information Services cannot recover lost files from USB flash drives, CDs or from incorrectly working on email attachments.

Do I need to back up my data?


You should never rely on having only one copy of your University coursework. What happens if you lose that one copy? Or the USB flash drive you saved it to breaks?

Always create multiple copies of your University coursework. You can use your H Drive to save your work while on campus, then save a copy to your USB flash drive or email account to work on from home. If anything happened to your USB flash drive, or your email attachment, you still have a copy saved on the University servers.

How often should I save my documents?

There is no definite answer for this; you should save your documents as often as needed while working on them.

If you are creating a new document, save it to your H Drive, USB flash drive etc as soon as you create it. This means that you can quickly save the document as you work on it. You can save the document after each page, paragraph, or even sentence; the more you save, the less you lose.