Mitigating Circumstances

Mitigating Circumstances (MITs) is a process by which you can submit a request to the University to take unforeseen and acute personal circumstances into account when considering academic progression.

Mitigating Circumstances submissions are for Exceptional, Serious, Acute and Unforeseen circumstances or events which genuinely affect preparation for an assessment or your ability to undertake an exam and/or submit a coursework and which were out with your control.

Please read the MITS Policy.

2020/2021 COVID

The University has introduced a blended delivery model to mitigate the impact of COVID-19 on normal operations. The requirement to provide evidence is suspended for 2020/21. In place of evidence, you are required to provide a short clear statement detailing why your circumstances meet the criteria of being ‘exceptional, serious, acute and unforeseen’.

If your Mitigating Circumstance application is presented on the basis of COVID-19, please outline the way in which this has impacted on your ability to undertake assessment and/or submit coursework on time. This could be, for example, as a result of COVID-19 directly impacting on your health on the day/date of assessment, a public health requirement to self-isolate, the consequential impact of COVID-19 on your physical or mental health, or unforeseen caring responsibilities, which have directly impacted on your ability to undertake assessment.

Submitting MITs process

  1. The MITs application form can only be accessed, completed and submitted using your GCU student email account.
  2. When completing your MITs form, please take time over this and include all the required information. Please note you can only submit this form once. It is therefore essential that the information provided is accurate and you have entered the details for all the modules you wish to be considered. Once submitted the form cannot be updated, amended or changed.  When your MITs form is submitted you will receive an auto-response which means that your form has been successfully submitted and received.
  3. If you require help to complete your MITs form, you should contact your personal tutor or the Advice Centre in the Students' Association. They can be contacted by email at advice@GCUstudents.co.uk  or by calling 0141 273 1650.
  4. You are encouraged to tick the "Send me an email receipt of my responses" box before submitting your MITs application for your records.
  5. If you disclose complex mental or physical health challenges and/or severe and complex life circumstances and you are NOT already in contact with the Student Wellbeing Team, the University would like to share this information with the team, to ensure you receive follow-up support. Please note this information will only be shared with the Student Wellbeing Team if you have indicated on your MITs application form that you agree to this. The only other instance where your information will be shared is where there are concerns around risk.
  6. MITs applications are considered by the Mitigating Circumstances Board after each closing date. MITs outcomes will be sent to your university email account shortly after that. 
Examples when you should and shouldn’t submit MITs:

You SHOULD Submit MITs for

  •  Hospitalisation
  •  Serious Acute Medical Issue
  •  Serious Acute Mental Health Issue
  •  Victim of Crime
  •  Death of a close Family Member
  •  Serious housing, family or financial problems leading to significant stress
  •  Technical or IT issues that have affected your exams or coursework (you should ensure that your module leader is informed when this occurs).

You SHOULD NOT submit MITs for

  • Request an Extension to Submission Dates - Instead contact your module leader to request an extension (but don’t wait till the date of submission! or it could be too late)
  • Request Alternative exam arrangements - Instead contact the Student Disability Team
  • Request to Suspend your Studies - Instead speak with your Personal Tutor or Programme Leader if you are considering suspending your studies
When can I submit an application?

Trimester A & B Retrospective

For those that were not able to submit for Trimester A or B within deadlines due to exceptional circumstances. 

Opens: June 9th. Deadline: 2 calendar weeks after receipt of PAB Exam Results, with the form will close on July 15th*

Trimester C

Opens July 28th Deadline: Aug 27th

Trimester C Retrospective

Retrospective for those that were not able to submit for Tri C within deadlines due to exceptional circumstances.

Opens: September 8th Deadline: 2 calendar weeks after receipt of PAB Exam Results, with the form closing on September 29th*

PG Final submission Retrospective

For those that were not able to submit for Tri C within deadlines due to exceptional circumstances

Opens: October 8th Deadline:2 calendar weeks after receipt of PAB Exam Results, with the form closing on October 28th*

*You must submit your Retro MITS application no later than 2 calendar weeks AFTER receipt of your Progression & Award Board (PAB) decision email. The dates indicated are the very last dates based on current schedule of PAB.

Retrospective Trimester C/Resit Diet mitigating circumstances application

Retrospective Trimester C/Resit Diet mitigating circumstances application

The form will close on 29 September 2021. However, you must submit within two calendar weeks of receipt of your PAB result. Submissions submitted after this timeframe will not be considered, even if submitted before the final closing date of 29 September 2021

Please note:

  • This submission is for the Retrospective Trimester C MITs/Resit Diet only.
  • You can only submit one Retrospective Trimester C/Resit Diet MITs application. Therefore, please ensure that all relevant details are provided in your application.  You cannot request a specific outcome via your Retrospective Trimester C/Resit Diet application, if accepted, it will be for your Progression and Award Board to decide any amendments to decisions.

Before you complete an application, please ensure you have the following to hand:

  • Student ID (Available from your student ID card)
  • Programme of study (Code and title, available via GCU Learn)
  • Full module details (Module code, title and assessment details, including submission dates for assessments that you wish to apply for MITs against.)

**PLEASE NOTE** Ensure you provide all relevant dates both in terms of illnesses/ hospitalisation/other impacts and submission dates relevant to Trimester C/Resit Diet. Failure to provide dates will mean that your application may be rejected by default due to lack of relevant information.

To submit a MITs application for 20/21 Retrospective Trimester C/Resit Diet, please fill out the application using the link below:         

20/21 Retrospective Trimester C/Resit Diet application