Mitigating Circumstances

Mitigating Circumstances (MITs) is a process by which you can submit a request to the University to take unforeseen and acute personal circumstances into account when considering academic progression.

Mitigating Circumstances submissions are for exceptional, serious, acute and unforeseen circumstances or events which genuinely affect preparation for an assessment or your ability to undertake an exam and/or submit a piece of coursework and which were outwith your control.

 Please read the MITS policy.

 2021/2022 COVID

The University has introduced a blended delivery model to mitigate the impact of COVID-19 on normal operations. The requirement to provide evidence is suspended for 2021/22. In place of evidence, you are required to provide a short clear statement detailing why your circumstances meet the criteria of being ‘exceptional, serious, acute and unforeseen’.

If your Mitigating Circumstance application is presented on the basis of COVID-19, please outline the way in which this has impacted on your ability to undertake assessment and/or submit coursework on time. This could be, for example, as a result of COVID-19 directly impacting on your health on the day/date of assessment, a public health requirement to self-isolate, the consequential impact of COVID-19 on your physical or mental health, or unforeseen caring responsibilities, which have directly impacted on your ability to undertake assessment.

Mitigating Circumstances - Opening and Closing Dates for each round 21/22
Round Notes Open   Close (deadline)
Trimester A   15/11/2021 26/01/2022
Trimester A - PG Retrospective For those that were not able to submit for Trimester A within deadlines due to exceptional circumstances AND were considered at a formal Progression & Award Board in February. 01/02/2022  02/03/2022
Trimester B   21/03/2022 25/05/2022

Trimesters

A & B Retrospective
For those that were not able to submit for Trimesters A or B within deadlines due to exceptional circumstances. 06/06/2022 2 calendar weeks after receipt of PAB outcome, final date 30/06/2022*
Trimester C   18/07/2022 02/09/2022
Trimester C Retrospective For those that were not able to submit for Trimester C within deadlines due to exceptional circumstances 06/09/2022 2 calendar weeks after receipt of PAB outcome, final date 30/09/2022*
PG Final submission Retrospective For those that were not able to submit for Trimester C within deadlines due to exceptional circumstances 04/10/2022 2 calendar weeks after receipt of PAB outcome, final date 27/10/2022*

*You must submit your Retro MITS application no later than 2 calendar weeks AFTER receipt of your Progression & Award Board (PAB) decision email.  The dates indicated are the very last dates based on current schedule of PABs.

Submitting MITs process

  1. The MITs application form can only be accessed, completed and submitted using your GCU student email account.
  2. When completing your MITs form, please take time over this and include all the required information. Please note you can only submit this form once, it is therefore essential that the information provided is accurate and you have entered the details for all the modules you wish to be considered. Once submitted the form cannot be updated, amended or changed.  When your MITS form is submitted you will receive an auto response which means that your form has been successfully submitted and received.
  3. If you require help to complete your MITs form, you should contact your Personal Tutor or the Advice Centre in the Students' Association. The contact details are; advice@GCUstudents.co.uk or by calling 0141 273 1650. 
  4. You are encouraged to tick the box - SEND ME AN EMAIL RECEIPT OF MY RESPONSES, before submitting your MITs application, for your records.
  5. If you disclose complex mental or physical health challenges and/or severe and complex life circumstances and you are NOT already in contact with the Student Wellbeing Team, the University would like to share this information with the Team, to ensure you receive follow up support. Please note this information will only be shared with the Student Wellbeing Team if you have indicated on your MITs application form that you agree to this. The only other instance where your information will be shared is where there are concerns around risk.
  6. MITs applications are considered by the Mitigating Circumstances Board after each closing date.  MITs outcomes will be sent to your university email account shortly after that.
Examples when you should and shouldn’t submit MITs:

You should submit MITs for

  •  Hospitalisation
  •  Serious acute medical issue
  •  Serious acute mental health issue
  •  Victim of crime
  •  Death of a close family member
  •  Serious housing, family or financial problems leading to significant stress
  •  Technical or IT issues that have affected your exams or coursework (you should ensure that your module leader is informed when this occurs).

You should not submit MITs for

  • Request an extension to submission dates - Instead contact your module leader to request an extension (but don’t wait till the date of submission! or it could be too late)
  • Request alternative exam arrangements - Instead contact the Student Disability Team
  • Request to suspend your studies - Instead speak with your Personal Tutor or Programme Leader if you are considering suspending your studies
When can I submit an application?

Trimester A

Opens:                        15 November 2021

Deadline:                    26 January 2022

 

Trimester A - PG Retrospective 

 

For those that were not able to submit for Trimester A within deadlines due to exceptional circumstances AND were considered at a formal Progression & Award (PAB) in February 2022.

 

Opens:                        01 February 2022

Deadline:                    02 March 2022 – 2 calendar weeks after receipt of PAB Exam Results*

 

Trimester B

Opens:                        21 March 2022

Deadline:                    25 May 2022

 

Trimesters A & B – Retrospective

 

Opens:                        06 June 2022

Deadline:                    30 June 2022 - 2 calendar weeks after receipt of PAB Exam Results*

 

For those that were not able to submit for Trimesters A & B within deadlines due to exceptional circumstances.

 

Trimester C

Opens:                        18 July 2022

Deadline:                    02 September 2022

 

Trimester C – Retrospective

 

Opens:                        06 September 2022

Deadline:                    30 September 2022 - 2 calendar weeks after receipt of PAB Exam Results*

 

For those that were not able to submit for Trimester C within deadlines due to exceptional circumstances.

 

PG Final Submission – Retrospective

Opens:                        04 October 2022

Deadline:                    27 October 2022 - 2 calendar weeks after receipt of PAB Exam Results*

 

*You must submit your Retro MITS application no later than 2 calendar weeks AFTER receipt of your Progression & Award Board (PAB) decision email.  The dates indicated are the very last dates based on current schedule of PABs.

 

Before you complete an application, please ensure you have the following to hand:

 

  • Student ID (available from your Student ID Card)
  • Programme of Study (Code and Title, available via GCU Learn)
  • Module Code, Title and Assessment details, including submission dates for assessments that you wish to apply for MITs against.
Mitigating Circumstances Application Form

To submit an application form for this Mitigating Circumstances round, please complete the application form available at the link below.  Please note that you can only complete and submit this form using your GCU student email account.

 

Trimester A

Form available from:            15 November 2021

Submission Deadline:          26 January 2022