Hardware

Departments must provide computers, printers, scanners and phones for all new posts.  Once posts are established, Information Services will replace computers for centrally funded posts when they fall below the minimum standard and maintain equipment for all posts.

At the end of its useful life, all equipment must be passed through Information Services for disposal in accordance with environmental legislation. Information Services will wipe the hard drives of staff machines before passing them to the registered recyclers.

All equipment is recorded in our asset database when it comes into the University.  This includes who is responsible for it while it is in the University and when it is transferred to the recyclers for disposal.

How is hardware provided and replaced within the University?

Centrally Funded Posts

When a computer falls below the minimum standard, Information Services will replace it with one that meets the standard. Departments may contribute to the replacement where there is a need for a more expensive model. The hard drive will be kept for six months before being wiped and sent for disposal.

If a department replaces a computer before it falls below the minimum standard, Information Services will take it into stock and provide the department with an equivalent when required.

When a member of staff leaves, Information Services will take their computer into stock and issue an equivalent computer to their replacement when appointed. The hard drive with its data and software will be stored and reused in the replacement computer.

When a post is discontinued the computer will be taken into our stock to be reallocated to a post either within or outside the department.

Departmentally Funded Posts

When a computer falls below the minimum standard it must be replaced by the department. The hard drive will be kept for six months before being wiped and sent for disposal.

If a department replaces a computer before it falls below the minimum standard, Information Services will take it into stock and provide the department with an equivalent as we do for centrally funded staff.

When a member of staff leaves, Information Services will take their computer into stock and issue an equivalent to their replacement as we do for centrally funded staff.

When a post is discontinued, Information Services will take the computer into stock and provide the department with an equivalent when required.

With approval from Information Services, departments may provide centrally funded staff with a second computer. These will be treated in the same way as computers for departmentally funded posts