As per section 4.1.7 of the Universities Information Systems Policy :-

“Staff must not save files that contain personally identifiable information (i.e.: names, addresses, telephone numbers, etc and other personal details) to any storage format (other than the University Network) that is unencrypted. The University has an encryption process for laptops, desktops and mobile devices. Staff who require their storage format to be encrypted should contact the IT Helpdesk. Personally identifiable information may only be used for the business of the University and under the auspices of the University Data Protection Guidelines.”

If you require encrypted devices, Information Services can provide various services:

• Fully encrypt your desktop machine or laptop to protect sensitive information.

• Provide you with centrally managed:  Encrypted USB pen drives (4GB) (free of charge) or, for larger capacities, Encrypted external hard drives (500GB/ 1TB) (£183.60/£224.40 via expenditure transfer)

(Drives may need to be ordered on request)

Information can also be provided on how to encrypt sensitive documents to send via email.

If you require any further information, please contact the IT Helpdesk on x1234 or via email at ithelp@gcu.ac.uk