• Recruitment FAQs

Recruitment FAQs

How do I submit my application?

All vacancies can be viewed on the GCU website and on the national myjobscotland recruitment portal.

When applying for any of our roles, you will automatically be redirected to the myjobscotland website (by hitting the ‘Apply now’ button), where all applications must be made online.   Before making an application, you will be required to set up an account with Myjobscotland.  You may also wish to take advantage of the myjobscotland job alert service which will enable you to receive notifications of the University’s exciting opportunities, which match your specified criteria, as they arise.  

Can you send me a paper application pack?

All applications must be made online.  However, if in exceptional circumstances, you are unable to apply online, please contact us as soon as possible before the closing date by emailing recruitment@gcu.ac.uk or by phoning 0141 331 8864 to request a paper application pack.

Please note that information sent will be exactly the same as the information on our /myjobscotland websites and you should allow at least four working days for the information to arrive.  Applications must be received by the closing date stated on the job advertisement.

How will I know if you have received my application?

You will receive an acknowledgement email from us, and thereafter kept up to date with any progression throughout the application process. Your myjobscotland account area will also show you your application status, details of other applications you’ve made, as well as any applications you currently have in process.

When will I receive the outcome of my application?

Some recruiting managers/processes may take longer than others and as a result, we are unable to supply a definite answer to this question.  Once the vacancy has closed the shortlist panel will review all applications and agree which candidates they would like to invite for interview.  In most cases this should take no longer than 4 weeks.  All applicants will receive an email confirming the outcome of their application and your account area on the myjobscotland recruitment portal will show your application status.

I have been advised I was unsuccessful at securing an interview, can I ask for feedback on my application?

Unfortunately we are unable to provide feedback on unsuccessful applications at shortlist stage, due to the high volume of applications we receive. All applications are scored against the criteria detailed in the role profile and the candidates who scored the highest will be invited to attend an interview.

I have been invited to attend an interview, is there anything I need to prepare or bring along with me on the day?

Details of presentations or selection tests will be included in your interview invite if required. If you are expected to prepare anything in advance this will be specified. You are not required to bring along any documentation i.e. eligibility to work or qualifications on the day, should you be successful at interview this would be requested prior to commencing employment with GCU.

Where will my interview be held?

Details will be provided if you are invited to interview. 

I’m unable to attend the date of the interview, can I rearrange?

If you are shortlisted to attend for interview, you will either be sent the details of your allocated interview time/date or be required to select your preferred interview time by logging into your myjobscotland account. 

If you are unable to attend at one of the allocated dates/times, please either email recruitment@gcu.ac.uk as soon as possible or use the option on the interview scheduler and select ‘unable to attend on this date’.

Please note that it may not always be possible to rearrange dates, particularly when several panel members may be involved in the interview process. In some cases, the interview process must proceed without a shortlisted candidate.

Am I eligible to claim for travel expenses?

You will only be eligible to claim interview expenses if you are travelling from out with a 90 minute commutable distance. All details of what can be claimed and reimbursed are found on the form which can be downloaded below. The completed form should be returned to People Services, on the day of the interview or within 7 days, signed and dated, with receipts attached. Expenses will not be reimbursed where there is no supporting itemised receipt, or in the case of accommodation, an invoice. Payment will be made directly into a bank/building society account (please give full account details). By exception, candidates who wish to receive payment by cheque should annotate this on the form. Please note interview expenses can take up to 6 weeks to be reimbursed.


Will my references be contacted if I am invited to attend an interview?

No, references will only be sought for the preferred candidate at interview and after the job offer has been made and accepted.  However, all applicants will be asked to provide details of their referees at application stage.  Please also note that all offers of employment are subject to satisfactory references.

How long after my interview will I receive the outcome?

The interview panel should advise you at the end of the interview when you can expect to hear the outcome. This should take no longer than 5 working days, if so we would endeavour to email you to let you know about the delay and give you an expected timescale. 

Successful candidates will be contacted with confirmation that you are the preferred candidate and the formal offer, along with the contract of employment will be sent thereafter.  Please note that all offers are subject to receipt of satisfactory references, evidence of eligibility to work in the UK and sight of relevant, essential qualifications; successful candidates will also be required to be deemed medically fit to undertake their role.

Require Sponsorship? – Information on Eligibility to work in the UK

UK immigration legislation, in particular the Immigration, Asylum and Nationality Act 2006, is intended to prevent illegal working in the UK.  To comply with this, Glasgow Caledonian University is required to request evidence of right to work in the UK from all successful candidates prior to commencing employment. 

Vacancies are open to all candidates who meet the relevant criteria and decisions are not made about candidates suitability based on nationality. All offers of employment are made on a conditional basis, subject to all individuals demonstrating eligibility to live and work in the UK.

Glasgow Caledonian University is an A rated sponsor which enables us to sponsor migrant workers to live and work in the UK under the Skilled Worker Route should the role and individual be eligible for this visa. If you require a Skilled Worker Visa to undertake a role please ensure you read the guidance on this visa on the Government website and ensure you meet the criteria prior to submitting an application. Details on alternative work visas can also be found on the Government website.