How do I fill in the Special Factors form?

What sort of information should I include?

You must complete the Personal Impact Statement section of the form. Use this part of the form to explain how the factors, medical or otherwise affected you personally in relation to your ability to complete your studies.

You must outline as much information as you feel the board needs to know and which you feel comfortable disclosing. You could include details of the situation that has affected you and how this may have impacted on you emotionally. You must include details of how the circumstances have affected your studies.

What evidence do I need to attach to my form?

What evidence do I need to attach to my form?

If the special factor relates to a medical issue, a medical certificate (or letter from a medical practitioner) is required - a self-certificate form is not acceptable evidence.

If you have been affected by the illness of a close family member or a family bereavement, you need to use the Personal Impact Statement to explain how this impacted on you personally in relation to your ability to complete your studies. In this case, you will need to provide evidence relating directly to you in support of your Personal Impact Statement e.g. a medical certificate or letter from a medical practitioner.

If the special factor is not due to a medical issue you are required to provide a third party statement or other appropriate written corroboration, e.g. a letter from your employer or service provider and/or anyone employed in the University (e.g. Academic Adviser, Year Tutor, Programme Organiser, or Students’ Association Welfare Officer).

Whatever the nature of the supporting evidence, you must ensure it contains the necessary details to clearly relate it to the specific dates during which the special factors were applicable. If you do not do so it is likely that your CSFF will not be accepted.    

Who can help me fill it in?

If you feel you need assistance when filling out the form, your academic advisor, tutor, or welfare officer may be able to help.

Next: How do I submit the form?

Updated: 28 May 2008 | Examinations Office | Legal