Registration

If you haven’t received your username and password by end of August, come and see us in M201, George Moore Building (29 August-15 September 2011) or email registration@gcu.ac.uk. If you start at another time of year, come to the Academic Registry desk on Level 0 of the Saltire Centre.

You can come to the Academic Registry desk on campus and staff there will be happy to help you with your online registration.

You need to use your university domain/network password to login to Student Zone. This is the password you use for PCs on campus and also for Email and GCULearn. If you are a new student you would have received it by post or email. It is case sensitive so make sure you enter it carefully.

If it does not allow access or you don't know your domain password please follow the steps below to reset it:

1. Log into My Caledonian. If you are a new student, use the password we sent you.
2. You will see a line of tabs across the top of the page. Click the Password Reset tab.
3. Select the Domain/Network/E-Mail/Blackboard tick box and hit Submit.
4. Click here to reveal password' will show your new password. Write it down carefully. It is case sensitive. It will take approximately 2 minutes for the new password to become active.

Use this new domain password to login to register. Please contact registration@gcu.ac.uk if problems persist.

You can find further password help on our Computer Stuff web pages.

You need to pay the debt in full before you can register. Contact the Finance Office on 0141 331 8195 or email arstudent@gcu.ac.uk for help.   You can find further information on our Debts to the University and How to Pay Your Tuition Fees pages.

If you studied here last year, sometimes we need to update your record to make registration available.  In these cases you’ll need to register through the new student link. 

Check the "Click here to register as a new student link" to see if your programme is there. If so please proceed with your registration.  

If it isn’t, please email us at registration@gcu.ac.uk and we’ll look at your record.  Please give us your full name, course and student ID number or username. 

If you're returning from time-out please confirm with your Programme Administrator that they've informed Student Records of your return to study. Once they do it make take us a few days to update your record to let you register.

Email studentrecords@gcu.ac.uk to let us know. You'll need to attach scanned copies of the documents listed below. Make sure you include a note of your matriculation number, name and the details that are wrong. Alternatively go to the Academic Registry desk and we will change your details.

You'll need to bring the documents and your matriculation card. Or you can or fax copies to 0141 331 3449 or post them to us.

If you change your name, please provide your marriage certificate, divorce papers, passport, birth certificate or driving licence showing your new name.

If we have your date of birth wrong, please provide your birth certificate, passport or driving licence.

Email studentrecords@gcu.ac.uk to let us know. Make sure you include a note of your name, matriculation number and the details that are wrong. Alternatively, go to the Academic Registry desk and we will change your details. You'll need to bring your matriculation card with you.

If your nationality is incorrect please contact the appropriate Admissions Office, with proof of your nationality. For Undergraduate programmes please email undergraduate@gcu.ac.uk for Postgraduate programme please email postgraduate@gcu.ac.uk.  You can continue to complete registration.

Please be broad in your job classification and find the option that matches as close as possible.

If you've already applied for SAAS funding please select My sponsor, SAAS or SLC will pay all or part of my fees then SAAS will pay some/all of my fees. Please enter your SAAS Reference Number/Student Support Number if you know it and the Amount Paid. If you haven't received confirmation of fees yet please enter full course fee.

As long as you’ve confirmed your placement to SAAS you don’t need to bring your SAAS letter along for scanning.

• If you received a Student Loan for your course at GCU in 2010/11 , you do not need to bring your award letter or Student Loans Company payment schedule letter to us to be scanned.
• If we have your details from scanning your letter for payment last year and have a valid registration for 2011/12, we will confirm your attendance to the Student Loans Company when you start back.
• Loan installments are made directly into your bank account on the date in your payment schedule letter.
• If you did not receive a loan last year, but will this year, you must bring your matriculation card and award letter or SLC Payment Schedule Letter to the Academic Registry desk to be scanned.
• If you need to get your letter scanned, your loan installment will be paid directly into your bank account normally 3 working days after your letter is scanned, but no earlier than the date in your payment schedule letter.

The fee on your registration page is for the full programme.  If you are a part-time student the fee shown is an average for your course. Your fee may be different depending on how many modules you take. Our Finance Office will calculate your fee after you have registered. 

For further information please visit our Repeating Outstanding Modules or Tuition Fees - Part-Time Students.

If you’re an International student and have received a scholarship or other reduction, this will not be reflected in your registration fees.  For more information on please see our International Tuition Fees page.

Some programmes are funded differently and will not be charged any fees. You should select 'I am exempt from paying fees' if given this fee.

If you've already applied for funding please select My sponsor, SAAS or SLC will pay all or part of my fees then [+] Add a Payer then Sponsor is paying all or part of my fees. Please enter your £200 or £500 funding into the Amount Paid and enter 'PT Fee Grant SAAS' or 'ILA' in the Sponsor Name Search.

For further information on ILA please visit our Individual Learning Accounts page.  If you have any queries regarding ILA please email M.Templeton@gcu.ac.uk.

You should enter how your fees were paid. After you've completed your registration the Finance Office will amend your record accordingly.

You would enter your first sponsor details with the agreed amount or percentage. You'll then need to [+] Add a Payer again and enter the second sponsors details. If this doesn't make up 100% of your fees the rest will be portioned to you.

If you don't have a Sponsor Purchase Order Number please enter all other sponsorship details and proceed. 

You should enter I will pay all fees myself for all courses.

If you receive a SAAS/SLC schedule letter please bring it to the Academic Registry desk.   Also send a copy of your award letter to the Finance Office.

If you are sponsored by your employer, foreign government, or other company please send a copy of this confirmation to Finance Office. 

Members of staff who are registered to do research are exempt from fees. 

If your school or department have confirmed that they will pay your Tuition Fees, select My Sponsor/Employer will pay some/all of my fees then enter Glasgow Caledonian University as your sponsor.

You should select I am exempt from paying fees for all courses.

You should select I am exempt from paying fees for all courses.

We put your photograph on your student record. It will also appear on your matriculation card (your student identity card). It is important that we receive it as early as possible. Find out about how you can send the photograph to us.

If you are starting in September, you can collect your matriculation card from M201 between 29 August and 15 September 2011, 9-6 Monday to Thursday, 9-4 Friday. At other times of the year, come to the Academic Registry desk.

If you are a distance learning or part-time student your joining instructions will confirm if your card will be posted.  If you have provided a photograph and registered, but don't receive it within 2 weeks of the start of term, email registration@gcu.ac.uk.

You won't be able to access any university systems until you've completed your registration. After completion it can take a few more days for your account to be created. If you still can't access GCULearn one week after you register please contact isd@gcu.ac.uk for further information or visit the GCULearn Information page.