RefWorks handy hints

How do I import data from ACM (Association of Computing Machinery) digital library?

Run a search
Go in to the useful reference by clicking on the title
Click EndNote as the display format option
Click on the download (bottom right of the Export Formats box)
Select the Open with radio button and browse to Notepad and click on o.k.
On the Notepad record, select File then Save as.
Change the file name to something you will remember.
At Save in, select Desktop
Log in to RefWorks
Select Import from the references menu.
Make sure that EndNote View appears in both the Import filter and database windows. (If it does not, select it from the options on the drop-down menu.)
Use the Browse button to select the file on your desktop, click on Open, then click import.
If you did not specify a destination folder, the references will be imported into the Last imported folder. You can move them to another folder at this stage.

How do I import data from British Education Index (BEI)

Logon to BEI from A-Z database list and do a search
Mark useful references by clicking in the box beside the reference
Click on Export/Save icon (on right-had side of toolbar)
Click on RefWorks list under Export to:
The export options box is now displayed. At Include: select Citation/abstract and at Export to: select RefWorks
Click on Continue

How do I import data from Compendex

Login to Compendex and do a quick search
Select some references (click the box beside the title)
Click Download at the top of the results list
Click the radio button to select RefWorks direct import in the popup box, then click and Close

How do I import data from The Cochrane library

Select search results by clicking the box beside the titles or the Select all option at the foot of the list.
Now click either the Export all Results button or the Export Selected Citations-button.(located at the bottom of the page.)
At the next screen select your file type (usually PC) and export format (usually Abstract and citation) then click Export Citation.
A pop-up window with a heading starting Cit Abs... and with NOTEPAD.EXE in the Open with-box will appear. Click on OK
A Notepad window also with the Cit Abs ... heading and showing your chosen records may be displayed
(On some computers a list of downloads may be displayed first, if so click on the relevant entry which should open the Notepad window)
Click on the File menu on the toolbar, select Save As-and save the file to Desktop.
Log in to RefWorks using the Athens users option.
Select the References menu from the toolbar and click Import.
Use the drop-down menu to select Wiley Interscience from the Import filter menu.
Use the Browse button to select the file from your desktop, click on Open then Import to download the records.
Click on the View Last Imported Folder to view the records.
Remember to move the references to another folder to store them safely.

I'm having trouble exporting references from Discover to RefWorks, how do I get round the problem?

From the page with your exported references (currently showing with the erroneous tagged format), save these references by choosing File_Save As…, naming your file appropriately and choosing Text File (*.txt) and saving it to your chosen location.
Open up a Refworks session.
Choose the Import option from the menu on the bottom right of the screen. A new window will open, choose Browse to find your file and then click Import.
Your references will now be displayed as normal for you to manage.

How do I import data from EBSCO databases (AMED, CINAHL, Medline)

Click Folder has items at the top right of the list of results.
Click on Folder View.
Select the relevant items.
Click Export .
Select Direct export to RefWorks then click on Save
(If you have a pop-up blocker on the PC, click on the yellow bar at the top of the screen and select and option to enable pop-ups from this site.)
A RefWorks window will open, (you may need enter you Athens details)
The references will be imported into your RefWorks account.
Click Log off then close the window.
Click Back to return to the previous screen.

How do I import data from Emerald

Do your search on Emerald.
Select Journals (the grey tab at the top of the results list) to view results.
Tick the boxes beside the titles to select the articles.
Click GO (beside Add to the marked list – Session prompt at the top of the results list).
Click Marked Lists (near the top of the grey column on the left hand side).
Click Export options.
ClickExport to Refworks.
The RefWorks login screen should pop up (if it does not, switch off the pop-up blocker in your browser)
Click the orange Athens Credentials link and type in your Athens username and password.

How do I import data from Infotrac Custom Journals

Log on to Infotrac custom journals
Do search
Choose references to save
Click on mark box
Click on view mark list
Scroll down to email delivery
Email marked references to email address
Save text
Remove headings, but not the field tags (such as TI)
In Refworks, click on import button
Choose Gale Infotrac web from import filter/source list
Click browse to find the text file saved
Click on open
Scroll down and click import

How do I import data from Google Scholar

This text will be replaced

To set up this feature in Google Scholar:

From the Google Scholar search page, click on the Scholars Preferences link.

Scroll down to the Bibliography Manager section.

Select Show Links to Import into and select RefWorks from the drop-down.

Click Save Preferences.

To export:

Conduct your search in Google Scholar

Each record displayed will have an Import into RefWorks link. Clicking on the link will launch the RefWorks login page.

Once you log in, you are brought automatically to the Edit view of the reference. If you do not wish to edit the record, you can navigate to any other area of RefWorks.

Your record is stored in your Last Imported Folder.

Exporting from HeinOnline

Here's how to export references from the Law Journal Library to RefWorks. Only results from this library can be exported to CSV, EndNote, or Refworks. Results from any library can be emailed.

This procedure uses the MyHein tool. HeinOnline users can utilize the MyHein tool whether or not they have created their own MyHein account. However, users without a MyHein account will not have their bookmarked data saved on the website after they close their browser. MyHein accounts are free, and available to all users of HeinOnline.

1. Let's start off with a list of search results in the Law Journal Library.

2. I've decided that only a couple of these results are relevant to what I am looking for. So, I've checked the boxes located to the left of the results that I want to export.

3. After I've selected the articles I want to export, I look below the search results.
Making sure that Save to MyHein Bookmarks is selected in the drop-down, I click Save.

Once Save is clicked, I'm presented with a dialog confirming the citations that will be saved. I am also given the opportunity to tag them in a "general" category, or create my own tag. I've decided to tag them as "Buffalo Research". Once you've decided on a tag, be sure to click Enter Into Research.

4. After clicking the Enter Into Research button, HeinOnline will confirm that the citations have been bookmarked under the tag I selected.

I can now access my bookmarked articles by clicking the red click here link in the confirmation pictured above, OR I can click the MyHein tab at the top of the screen and then click the Saved Bookmarks link in that tab.

5. After using one of the above options to go to the Saved Bookmarks page, I am presented with the bookmarks I saved. I've decided that I want to save the items to RefWorks, so I click the Check All button to select both citations in the list. I then select Export to RefWorks from the options list and click Submit. If I had decided to email the list instead, I would have simply selected one of those options from the list.

How do I import data fom ICE (Institute of Civil Engineers) database

Run your search and display results
ICE will export all of the results on your list, so refine your search down to a usable number of references before exporting
Move down the blue menu at the right of the screen till you come to the Export options section
Choose BibTex and save the file to your desktop
Log in to RefWorks
Choose Import from the References menu on the grey toolbar at the top of the screen
Choose BibTex in the Import filter box Use the Browse function to find the export file on your desktop
Click the grey Import button

How do I import data from ICONDA

Run your Iconda search and select your records
Click the blue Export as Endnote Tagged format button at the top of the list
You may hear a bleep as the pop-up blocker blocks the export, just click the yellow band at the top of the screen and select the download file option. It is easiest to save the file to your desktop.
Log in to RefWorks from the A-Z database list on the library web page.
Select Import from the References menu.
Select Endnote view in the import filter/data source box. Then use the browse button the select the data file from your desktop. Click Import and your references will be imported. Remember to move them to a folder that you have created

How do I import data from Ingenta

Before exporting any data from Ingenta, you need to register as an Ingenta user (just reuse your athens username and password, it is easier!)
Sign in with your Ingenta password
Now do a search.
Mark relevant references by clicking in box beside the title. Now click on v update marked list to add them to your marked list.
Access marked list by clicking Manage my Ingenta at the right of the screen, then Marked List (you may have to enter your personal password at this point)
Click Export options
Click Plain text
Save file to desktop as a text (txt) file
Open RefWorks and select Import from the References menu at top of screen
Select Ingenta in the import filter box, then use the browse button to select the text file from your desktop
Click Import at bottom of screen

How do I import data from JSTOR

Logon to JSTOR from the A-Z database list and do a search
Click Save citation to select (or click Save all citations on this page)
Click View Saved Citations
Click Directly Export Citations into Refworks
The refworks window will open.
Click on the Athens login link
You may have to enter your athens username and password again
Once you have logged in, your references will import automatically

How do I import data from Mednar

Select your search results by clicking the box beside the title

Click My selections at the top of the screen to view your items

Now click citations to download the file in RIS format

Save file to your desktop

Select Import from the references menu.

Make sure that RIS format appears in both the Import filter and database windows.

Use the Browse button to select the file on your desktop, then click import.

If you did not specify a destination folder, the references will be imported into the Last imported folder. You can move them to another folder at this stage.

How do I import data from OT seeker

Run your search and select the relevant results
Display the results in "detailed" format
Email them to yourself in tagged text format
Log in to RefWorks
Select Import from the References menu
Select RIS format for both the import format and database format menus
Paste the text into the Import data from the following text window
Click the Import button at the foot of the screen

How do I import data from MIDIRS

Log on to Ovid and do a search
Select some interesting references, then move down the screen to the Results Manager box
Select Direct Export in the Result Format column, then click on save
On the next screen select Export results to RefWorks then click Export View animated demonstration

How do I import data from PEDro

Search for records in PEDro. Click my results. Then click Display citations.
Then click File, Save as.
Save the file to your desktop as a text file (txt format). USe your text editor to edit out file headings and any blank lines within the records.
Log in to RefWorks
Select Import from the References menu
Select PEDro for both import format and database format
Click the Import button at the foot of the screen

How do I import data from Planex/Idox

Some databases only export data in an untagged format. This makes it harder to import into RefWorks. If you only have a small number of records, it may be faster to copy and paste the relevant information into RefWorks.
Select Add new reference from the References menu
This will display a form, select the destination folder for your reference
Copy and paste information from the database record into the relevant fields on the form. Remember, necessary fields are tagged with a green tick.
You can also manually edit a file for import.

How do I import data from Proquest Central and CSA

Log on to Proquest and do a search
Select some interesting references
Go in to your marked list by clicking on the My research tab at the top of the screen
Select the Export references link
Then Export directly to RefWorks
The refworks window will open. If you are using the pop-up blocker on your browser, you may have to click on the export button to allow this.
Click on the Athens login link
You may have to enter your athens username and password again
Once you have logged in, your references will import automatically View animated demonstration

How do I import data from PubMed?

In your search results, use the citation check boxes to select citations. To export all the citations do not select any citations.
From Send to, select File.
Select MEDLINE from the format menu.
Save the file to your desktop
InRefWorks, click the References menu, then Import
Select NLM PubMed in the import filter/data source drop down menu
The database field will default to PubMed
Use the browse button to select your text file from your desktop
Click Import

How do I import data from Science Direct

Log on to Science Direct and do a search
Select some interesting references then click Export citations at the top of the list
Click the green Export button
The RefWorks logon screen will appear (you may have to switch off your pop-up blocker)
Click the Athens users link
Enter your username and password
The data should now import automatically, be patient!

How di I import data from Science Citation Index (Web Of Knowledge)

Log on to Science Citation Index and do a search
Select some interesting references, then Export to reference software.
The popup blocker may block the next step - you may hear a beep. If so, click the grey export button.
Save the data to a text file on your desktop
In Refworks click on import in the references menu
Choose import filter/data source: Thomson Reuters
Choose database: Web of Science
Select Import data from the following text file and use the browse button to select the text file from the desktop then click import. View animated demonstration

How do I import data from Social Care Online (formerly Caredata)

Run your search in Social Care online - the results will be displayed
Select references by clicking in the boxes to the right of them, then select Export in RIS format.
Save the file onto your desktop. The default format is txt, this is fine.
Open the file and use the edit menu to select all. Then click copy.
Log in to RefWorks, and select import from the References menu.
Select RIS format for both import filter and database type.
Click the button next to Import data from the following text, then click in the blank text box, right click on your mouse and select paste. Now click Import. The references will be stored in your RefWorks account.

How do I import data from Swetswise

Log in to Swetswise and run your search
Select references by clicking add to filing cabinet
Then click on download search result at the top of the page.
Click to select the fields you need in your reference - choose all of the article related ones, plus publication name.
Select RIS in the download file type and click the purple download button.
In refworks follow the import procedure, selecting RIS format in both windows, Select Import data from the following text file and use the browse button to select the text file from the desktop then click import.

How do I import data from Taylor and Francis online

Logon to Taylor and Francis online http://www.tandfonline.com/

Select Journals and do a search

Select references by clicking on box beside the title

From Choose an action drop down menu (at the top of the reference list) select Download Citation and click Go

From the Choose a Format drop down menu select RIS (this is compatible with RefWorks). At this point you may want to include abstracts in teh records.

Click Download file

Click the save option in the grey window

Save the file to desktop

Log on to Refworks

Select the References menu and import

Choose RIS format from Import Filter/Data Source list

Use the browse button to find file you saved on your desktop

Click open

Click Import

How do I import data from ZETOC

Log in to ZETOC and do the search.
Select references by clicking in box in front of titles in your list of results.
Click Download button.
Make sure format is "Long labels" and click send file.
Save the data in a text file on your desktop.
In Refworks click on import in the References menu.
Choose import filter/data source : MIMAS.
Select Import data from the following file and use the browse button to select the text file form the desktop, then click import.

How do I import from word processor or text files

If you have a file of data which is in an un-tagged format or a format not recognised by RefWorks, then you will need to edit it into RefWorks tagged format. Here is an example for a journal article:

RT Journal Article
A1 McPheat, Graham
A1 Milligan, Ian
A1 Hunter, Lynne
T1 What's the use of residential childcare? Findings of two studies detailing current trends in the use of residential childcare in Scotland.
JF Journal of Children's Services
YR 2007, pp15-25
FD Aug
VO 2
IS 2
SP 15
OP 25
AB Explores the manner in which children are being placed into residential care in seven localauthorities in Scotland and the reasons for residential care being regarded as the childcare service of last resort. Looks at the scale of residential provision in Scotland, and how it is marginalised by a preference for foster care services. Discusses the characteristics of residential provision: the age of children at admission; placement length; unplanned admission; and the placement of siblings. Finds that: there are a significant number of younger children being looked after in residential accommodation; that many placements are very short; that siblings are often separated; and that residential care was often not the preferred option. Suggests that residential services should be used in a targeted and purposeful manner to fully harness the positive potential.

If your file already has tags, you can use the find and replace commands within your editor to change them. If not, then you will have to edit them in manually. You can then use the References menu and select Import. Set the top import filter box to RefWorks tagged format. You can then use the browse function to select your file or cut and paste it into the text window. Click the Import button to import the data. This can be a lot of work and you may want to consider running a search on a database with an export to RefWorks function to save time. If you just have one of two references in your file, why not use the manual import form on RefWorks. See the Planex section for instructions.