During the PhD or Prof D Stage 2 programme, students are required to register their degree with the School Progression and Award Board, and notify the Board of other changes that affect registration during their registration.
The Graduate School provides the central administration for the key stages in research student progression, from induction to awards.
The forms for the different stages in PhD progression can be downloaded below. If you are looking for a form which is not available below please contact us. Please note that it is the Director of Studies' responsibility to ensure that all higher degrees forms are submitted within the deadlines.
PhD Student Journey Overview
Current PhD students can download the PhD Student Journey Overview which gives a summary of the key stages in degree progression including time frames and requirements at each stage.
Information and forms relating to the key stages in the Research Student Journey can be found below.
Registration of the Research Programme of Study Form and Guidelines
PhD students starting on or after 1 October 2013 are required to register their research proposal within one month of matriculation, whether studying full time or part time. Professional Doctoral candidates should also submit their proposal within one month following confirmation of progression to stage 2 of their programme. Registering your proposal involves the preparation of a one page summary of your area of study indicating: the topic area, outline of the research design and methods; the intended contribution to knowledge and a copy of your Personal Development Plan (PDP/R). A checklist now forms part of the RDC 1 form. Forms should be completed in conjunction with your supervisors and submitted to the School Research Administrator.
Application for Progression to Doctoral Level
The Progression/Confirmation process should normally be completed within 9 months for full time students and 14 months for part time students. All research students whether registered initially for MPhil with possibility of transfer to PhD or PhD direct, must undertake a Progress/Confirmation Review to show that they have made satisfactory progress and to clearly demonstrate their ability to pursue study to doctoral level.
Students should submit: the completed RDC2 form along with the progression report and PDP/R. As with the registration process, RDC2 forms should be completed in conjunction with your supervisors and submitted to the School Research Administrator.
The written progression report of 6,000-8,000 words should include: a 500 word abstract; table of contents; introduction; literature review, research aim and research objectives; proposed methodology and methods including ethical considerations; data collection and preliminary results (if applicable); and conclusions and outline of future work (provide timetable in Appendix).
Candidates are also required to give an oral presentation and to undergo a viva exam conducted by two moderators (academic staff at GCU acting as internal assessors, 1 of whom will be part of the supervisory team).
Suspension of study time: if the student and Director of Studies are in agreement, suspending registration involves submitting the RDC3 form to the HDC via the School Head of Research. The period of suspension, if approved, will be deducted from the time allowed for completion of the thesis. Suspensions are for a fixed period of time (normally no longer than 1 year). Fees are not applied during periods of suspension, but you may not, if you are a funded student, be paid any studentship during this period.
Extension of study time: this is required where students are unable to submit their thesis before the maximum time limit (5 years full time and 6 years part time for PhD/Prof D; 3 years full time and 4 years part time for MPhil). Application for extension is made through your Director of Studies to the School Research Committee for the HDC.
Application for Examination Form
This form is completed by the Director of Studies, and includes details of proposed examiners and chair for the viva exam, for approval by HDC. Students have no involvement in in the appointment of examiners or exam arrangements, other than setting a suitable date.
Change in Registration Form
If you need to change your status during the academic year (eg. if you have taken up employment and need to go part-time), and your Director of Studies agrees then both of you complete the form and return it to the Graduate School office for approval by HDC.
Withdrawal from Programme Form
The RDC7 form is completed by the Director of Studies; the School Associate Dean of Research (ADR) and Postgraduate Research Tutor (PGRT). Guidance notes are provided on page 3 of the form below:
Thesis Submission Form
When a student has agreed with their Director of Studies that their thesis is ready to submit for examination, the candidate declaration form (RDC8) is completed by the student, Director of Studies and School Postgraduate Research Tutor and should returned to the Graduate School office for approval by HDC.